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Wedding Planning

15 Questions – Wedding Venue Checklist.

Wedding Venue Checklist – 15 essential questions to ask before you book.

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You need to ask your wedding venue questions before you sign on the dotted line. It’s your wedding.

One of the most memorable events in a lifetime. Months of planning, sometimes years. Go into making sure everything is right.

With as much as 50% of your budget going toward your wedding venue alone, you want to make sure it is as dreamy as possible. And avoid costly mistakes.

Here you will find 100 must-know questions to ask your wedding venue. The guide also includes a “pre-visit” list of questions. A sort of “wedding venue guide within the guide.”

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1. Check Availability & Time Constraints.

  • When is the space available? Is the calendar open on (or around) my target date?
  • How long do we have for set up and break down?
  • What time can we enter the venue?
  • What time must we leave?
  • Are extra hours an option?
  • If so, is there an extra charge for the additional hours? How much?
  • Will we be the only group in the building or will other events be happening, too?

2. Be Clear on Cost and Payments.

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  • What is included in your quoted total?
  • How much is the deposit?
  • When is the deposit due?
  • How does the payment schedule work?
  • Is there an added charge for using my own vendors?
  • Are there wedding packages available?
  • What do the packages include and how much do they cost?
  • Are the prices lower if I choose a date in the off-season or time frame 0ther than a Saturday night?
  • Are chairs, tables, tablecloths, and other furnishings & rentals included in the price?
  • Are breakdown and cleanup included, or are we required to do that ourselves?

3. Ask About Insurance Requirements.

  • What are my insurance requirements?
  • What about insurance for any vendors I bring into the venue?
  • Do you, the venue managers, have insurance coverage for my event?

4. Parking and Available Rooms.

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  • What is your capacity?
  • Where do guests park?
  • Is parking free or included in the contract? 
  • If not, who pays for parking?
  • Is there a valet?
  • If so, how are attendants’ tips handled?
  • Is your venue accessible via public transportation?
  • Is there heating or air conditioning controls we can access?
  • If this is a non-traditional wedding venue, are there electric and kitchen facilities?
  • What are the accommodations for disabled guests?
  • What are the restrooms’ sizes and layout?
  • Will the restrooms easily accommodate a large or long bridal gown?
  • Are there changing tables for babies?
  • What will the room layout look like?
  • Where will guests sit?
  • Where will the dance floor be relative to seating?
  • What rooms are included in the rental?
  • Is there a designated smoking area?
  • Is there a secure area for wedding gifts?
  • Does the venue have a backup generator in case the power goes out?
  • How large are the guest tables?
  • How many can comfortably be seated at each?
  • Are there seating accommodations for the kids (booster seats and high chairs)?

5. Questions to Ask Related to the Wedding Ceremony.

  • Can I hold both the ceremony and reception here?
  • If so, what is the cost to have both the ceremony and reception at the venue?
  • Will the ceremony be held in a separate room?
  • Does the contract include seating for the ceremony (if applicable)?
  • Can I have a rice or petal toss?

6. Your Wedding Contact/Wedding Coordinator.

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  • Is there a coordinator on staff?
  • Will the coordinator be here during my event?
  • Who will be my main contact person?
  • What’s the alternate plan if it rains?
  • What are your guidelines for setting up and taking down before and after the wedding?
  • Do you help or provide full service? Or is it all up to us?

7. Are There Any Photographer or Videographer Limitations?

  • Do you have restrictions on where photographs or video are taken?
  • Are there any other media guidelines?
  • What are the best vantage points for photography?
  • Do you have photos of other weddings I can see?

8. Food and Drink.

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  • Do you have an in-house caterer?
  • Can we arrange for a tasting?
  • Is there a cost for tastings?
  • Can we (or is it required that we) bring in our own caterer?
  • What drinks, if any, are provided?
  • Do you charge per drink or per person?
  • Is there a list of approved vendors?
  • Can I use my own preferred vendors?
  • What are the different ways food can be served? Buffet? Plates? Family style?
  • Do cost procedures differ according to the serving style?
  • How many, if any, waiting staff will be provided?
  • Do you provide a storage location in the back for the cake?
  • Is a cutting knife available?
  • Do you charge a cake plating fee?

9. Bar & Alcohol Questions.

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  • Do you have a liquor license for the venue?
  • Can we bring our own alcohol?
  • What liquor do you (or can you) include in our package?
  • What setups do you provide?
  • What bar options are available? Open bar? Cash?
  • Do you provide bartenders?
  • If so, is the bartender’s wage included in the contract?
  • Or is each bartender an extra charge?
  • What about the charge for unopened bottles? Will I be charged for those?
  • Is there an extra corkage fee, a charge for opening the bottles, if I bring my own wine?
  • Can I have any type or amount of alcohol at the reception?
  • Are there other alcoholic beverage-related restrictions?

10. Music & Entertainment.

  • Can I bring my own DJ, band, or soloist?
  • What is your sound system like? Do you provide microphones, speakers, and other equipment?
  • How far in advance can musicians set up?
  • How large is the dance floor and how many can dance at once?
  • When must the music end?

11. Wedding Venue Decoration.

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  • Are furnishings/decoration rentals available? Or are those included in the contract?
  • Do I provide my own place cards?
  • Can the centrepieces contain candles?
  • Are there any rules against certain dĂ©cor?

12. Overnight/Guest Accommodation.

  • Do you have overnight rooms or partner with local hotels?
  • What are the room rates?
  • Is there a wedding discount for blocks of rooms?

13. Wedding Venue Contract Procedures.

  • Can I read your standard contract?
  • What’s your cancellation policy?
  • What is the last date we can make changes to the reservation?

14. Gratuities.

  • Does gratuity cover everyone?
  • Is it customary to tip some staff extra?

15. Always End With.

  • The key wedding venue question is “Are there any additional rules or restrictions we haven’t discussed”?

Before you search for your wedding venue.

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If you want your venue search and selection to go smoothly, preparation is key.

Something as simple as a questions checklist about your preferences, along with a budget, can help narrow your options. And assure you end up with the place of your dreams without breaking the bank.

Also Take A Look At These.

Want more helpful wedding planning tips? Click here➢.

Wedding Photography by Bryan.

Call Bryan: 07955 888 761

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If you give me some information about your day and what you are looking for. I will be able to come back to you with some relevant information.

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